Step-by-step guide to inviting team members to your Linkbreakers workspace, managing invitations, and ensuring proper collaboration setup for your marketing campaigns.
Marketing campaigns work best when teams collaborate effectively. Linkbreakers transforms individual effort into coordinated team success through its workspace collaboration features.
Your workspace serves as a shared environment where team members create QR codes, analyze campaign performance, and optimize visitor experiences together. Getting your team properly set up ensures everyone contributes to your marketing goals efficiently.
Team collaboration in Linkbreakers revolves around shared access to campaigns, analytics, and resources. When you invite team members, they gain access to your workspace's QR codes, links, analytics data, and workflow configurations based on their assigned role.
This shared environment means everyone sees the same campaign data in real-time. Marketing managers can review performance metrics while designers create new QR codes using approved templates. Sales teams can access lead data while campaign managers optimize conversion workflows.
"The best marketing campaigns happen when everyone works from the same information and toward the same goals."
Workspace limits vary by subscription plan. Free accounts support limited team members, while Pro and Enterprise plans accommodate larger teams with advanced collaboration features.
Navigate to Team Members in your workspace dashboard. This section displays current team members and provides invitation controls.
Click "Invite Member" to begin the invitation process. You'll see a form requesting the new member's email address and role assignment.
Enter the work email address for your new team member. Linkbreakers validates email formats and checks against blocklisted domains to prevent spam and abuse.
Some email providers and domains are restricted for security reasons. If you encounter an error during invitation, try using a different business email domain or contact support for assistance.
The invitation email comes from Linkbreakers' notification system and includes a secure link for account creation. New members must verify their email address before gaining workspace access.
Choose the appropriate role for your new team member during the invitation process. Workspace roles determine what actions team members can perform.
Admin roles provide full workspace access including billing management, team administration, and campaign configuration. Reserve admin access for trusted team members who need complete control.
Viewer roles offer read-only access to campaigns and analytics without modification capabilities. This role works well for stakeholders, clients, or executives who need visibility but shouldn't change campaign settings.
Select the role that matches your team member's responsibilities. You can modify roles later if their duties change or expand.
After entering the email address and selecting a role, click "Send Invitation" to dispatch the invitation email. The system immediately validates the email format and domain restrictions.
Successful invitations appear in your pending invitations list with a timestamp showing when the invitation was sent. Team members have 7 days to accept invitations before they expire automatically.
If someone doesn't receive their invitation email, check their spam folder first. Corporate email systems sometimes filter automated messages. You can resend invitations from the team members page if needed.
The team members page displays all pending invitations with status indicators. You can monitor who has been invited but hasn't yet joined your workspace.
Pending status indicates the invitation email was sent successfully but the recipient hasn't created their account yet. These invitations remain valid for 7 days from the send date.
Expired status means the invitation exceeded the 7-day acceptance window. Expired invitations must be resent if you still want that person to join your workspace.
Click "Resend" next to any pending invitation to send a fresh invitation email. This action generates a new invitation link and resets the 7-day expiration timer.
Resending invitations helps when team members lose the original email or when corporate email systems delay message delivery. The new invitation replaces the previous one automatically.
Remove pending invitations by clicking "Cancel" next to the invitation. This action prevents the invited person from joining your workspace even if they have the invitation email.
Canceling invitations makes sense when team changes occur or when you accidentally invite the wrong email address. Cancelled invitations cannot be restored, but you can send new invitations to the same email address if needed.
When team members accept invitations, they create Linkbreakers accounts linked to your workspace. The onboarding process guides them through account setup and workspace orientation.
New members must verify their email addresses before gaining full access. This verification step ensures account security and confirms the invitation reached the intended recipient.
Invitation emails contain secure links that begin the account creation process. New members click these links and provide basic account information including name and password.
After account creation, Linkbreakers sends a verification email to confirm the email address. Team members must click the verification link before they can access your workspace fully.
The verification process typically completes within minutes. If verification emails don't arrive, new members should check spam folders and contact support if issues persist.
Verified team members can sign in and access your workspace immediately. They see the same dashboard navigation with features available based on their assigned role.
New members benefit from workspace orientation sessions where you can explain campaign organization, naming conventions, and collaboration workflows specific to your team.
Consider creating documentation or training materials that explain your team's Linkbreakers usage patterns, preferred templates, and approval processes for campaign changes.
Change team member roles anytime through the team members page. Click "Edit" next to any member to modify their role assignment.
Role changes take effect immediately. Promoting someone from Viewer to Admin grants instant access to previously restricted features. Demoting from Admin to Viewer removes administrative capabilities right away.
Consider the impact of role changes on active campaigns. Team members working on campaign modifications might lose access mid-process if their role changes.
Remove team members by clicking "Remove" next to their name. This action immediately revokes all workspace access and cannot be undone.
Removed members lose access to campaigns, analytics, and workspace resources instantly. They cannot rejoin without receiving a new invitation from a workspace admin.
Before removing active team members, ensure they've completed any ongoing campaign work and transferred knowledge to remaining team members.
Workspace admins can force sign-out for any team member through the security controls. This feature helps protect workspace security when devices are compromised or when employment situations change.
Force sign-out immediately invalidates all active sessions for the selected team member across all devices. They must sign in again with their credentials to regain access.
Use force sign-out when team members report lost devices, suspicious account activity, or when you need to ensure someone is completely signed out for security reasons.
Define who creates campaigns, who reviews analytics, and who makes optimization decisions. Clear responsibilities prevent confusion and ensure important tasks don't fall through gaps.
Marketing managers might focus on campaign strategy while designers handle QR code creation and branding. Analytics specialists can monitor performance while content creators develop workflow copy.
Document these responsibilities so team members understand their role in campaign success and know who to consult for specific questions or approvals.
Establish campaign naming patterns that make sense to your entire team. Consistent names help everyone locate specific campaigns quickly and understand campaign purposes at a glance.
Consider patterns like:
[Campaign Type] - [Target Audience] - [Month Year][Product Name] - [Channel] - [Goal][Event Name] - [Location] - [Date]Good naming conventions reduce confusion and make analytics reviews more efficient for the entire team.
Develop QR code templates that codify your brand standards and design preferences. Shared templates ensure visual consistency regardless of who creates campaigns.
Include templates for different use cases like events, product launches, social media campaigns, and print materials. This variety gives team members appropriate starting points for their specific needs.
Update templates when brand guidelines change and communicate updates to the entire team to maintain consistency across all new campaigns.
Corporate email systems sometimes block or delay automated messages. If team members don't receive invitations, ask them to check spam folders and add notifications@linkbreakers.com to their safe sender lists.
Some organizations require IT approval for new service accounts. Work with your IT team to ensure Linkbreakers emails reach team members reliably.
Linkbreakers blocks certain email domains to prevent abuse. If you encounter domain restriction errors, contact support to discuss options for your organization's specific email setup.
Business email addresses work better than personal email accounts for workspace invitations. Personal email providers sometimes have stricter filtering that affects invitation delivery.
If team members encounter errors during account creation, ensure they're using supported browsers and have JavaScript enabled. Modern browsers work best with Linkbreakers' interface.
Clear browser caches and cookies if account creation repeatedly fails. Sometimes stored data conflicts with the invitation process.
The Members API enables programmatic team management for larger organizations. You can invite members, modify roles, and monitor team status through API calls.
This capability supports sophisticated onboarding workflows where HR systems automatically invite new team members or where role changes sync with organizational changes in other systems.
API integration helps enterprises maintain consistent access control across multiple platforms while reducing administrative overhead for workspace managers.
Team member limits depend on your subscription plan. Free accounts support limited members while Pro and Enterprise plans accommodate larger teams. Check your plan details for specific limits.
Yes, invitations work for both existing Linkbreakers users and people who haven't used the platform before. New users create accounts as part of accepting your invitation.
Team members can belong to multiple workspaces with different roles in each. Their account provides access to all workspaces they've joined through valid invitations.
Yes, workspace admins can modify member roles anytime through the team management interface. Role changes take effect immediately.
No, removed team members lose all workspace access immediately. They cannot view campaigns, analytics, or any workspace data after removal.
Only workspace admins can send invitations. This restriction maintains control over workspace access and prevents unauthorized team growth.
Ask team members to check spam folders and add Linkbreakers to their safe sender lists. You can resend invitations if the original emails don't reach recipients.
The team members page updates automatically when invitations are accepted. You'll see new members appear in the active members list with their assigned roles.
Effective team collaboration starts with proper access management. When team members have appropriate roles and clear responsibilities, your marketing campaigns benefit from diverse expertise and coordinated effort.
Take time to plan your team structure before sending invitations. Consider who needs what level of access and how team members will coordinate their efforts. This preparation ensures smooth collaboration from day one.
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