What's a workspace?

A workspace in Linkbreakers is an isolated environment where teams create, manage, and analyze QR code campaigns. It serves as the container for all campaign data, team members, billing, and settings.

Workspaces operate with complete data isolation. Your QR codes, analytics, team members, and configurations exist independently from other organizations on the platform. All billing and subscription management happens at the workspace level rather than per user.

Quick summary

• Organize team collaboration through role-based access controls for Admin, Tech, and Viewer permissions
• Manage subscription billing and usage limits at the workspace level for streamlined cost control
• Configure workspace settings including timezone, country, and default link behaviors for consistent operations
• Invite team members with specific role assignments and secure email verification processes
• Monitor usage patterns across QR code creation, API consumption, and team member utilization
• Integrate with external systems through scoped API access and webhook configurations

Why workspace isolation matters

Every action in Linkbreakers happens within a workspace - creating QR codes, analyzing visitor data, or setting up webhooks.

Complete isolation means:

• Your QR codes, analytics, and team data are completely separate from other organizations
• No accidental data sharing or cross-organization access
• Clean security boundaries for API integrations and webhooks

Billing tied to workspace, not individuals:

• Upgrade to Pro or Enterprise = entire workspace gets benefits
• Plan limits (QR codes, team members) apply workspace-wide
• No per-user licensing complexity

Workspace roles

Linkbreakers provides three role types for team collaboration:

Permission	Admin	Tech	Viewer
View analytics	Yes	Yes	Yes
Create/edit QR codes	Yes	Yes	No
Delete campaigns	Yes	Yes	No
Invite team members	Yes	No	No
Manage billing	Yes	No	No
Configure integrations	Yes	Yes	No
Access API tokens/webhooks	Yes	Yes	No

Admin: Full workspace control including billing, member management, and all campaign operations.

Tech: Complete campaign access without billing permissions. Suitable for developers, analysts, and campaign managers.

Viewer: Read-only access for stakeholders, clients, or executives who need visibility without editing capabilities.

Subscription plans

All billing operates at the workspace level through Stripe integration:

Feature	Free	Pro	Enterprise
Billing model	Free forever	Monthly fixed	Usage-based
QR code limits	Limited	Increased quota	Scales with usage
Team members	Limited	Increased quota	Scales with usage
Advanced analytics	No	Yes	Yes
Workflow features	Basic	Advanced	Advanced
Best for	Testing	Regular campaigns	Large/seasonal

When you upgrade to Pro or Enterprise, all workspace members receive the benefits. Plan limits apply workspace-wide, not per user.

Key workspace settings

Configure your workspace through settings dashboard:

Timezone:

• Controls when monthly usage cycles reset
• Affects analytics time displays
• Ensures data aligns with your business hours (not UTC)

Country:

• Affects billing and tax calculations
• Enables localization features
• Ensures compliance with local regulations

Security policies:

• Multi-factor authentication (MFA) enforcement for all team members
• Applied workspace-wide for consistent security

Default link behaviors:

• Inherited settings for new QR codes
• Reduces setup time and ensures consistency
• Can still be customized per campaign

Setting up a new workspace

Initial configuration:

1. Choose a clear workspace name for your team
2. Select timezone (affects billing cycles and analytics)
3. Set country (affects taxes and compliance)
4. Complete email verification

Email verification required:

• Activates full workspace functionality
• Prevents unauthorized workspace creation
• Once verified, you can invite team members and create campaigns

All settings can be modified later, but choosing correct values initially prevents confusion.

Inviting team members

Add team members with role assignments:

1. Send email invitation from team management
2. Assign role (Admin, Tech, or Viewer)
3. Member receives email and verifies
4. Automatic workspace access upon verification

Permission changes:

• Roles can be adjusted anytime as responsibilities evolve
• No need to recreate accounts or migrate data
• Clear permissions prevent accidental access to billing or sensitive features

Common collaboration patterns:

• Designers create QR codes with standardized templates
• Marketers configure campaigns and visitor tracking
• Analysts review performance data and optimize
• Viewers (clients/executives) monitor without editing

Usage monitoring

Track workspace consumption to predict when upgrades are needed:

• QR code creation: Monthly quota usage and peak creation periods
• API consumption: Integration usage patterns and optimization opportunities
• Team member activity: Who's actively using workspace features
• Storage: Analytics data and campaign asset growth

Multiple workspace strategies

Organizations with complex structures can create multiple workspaces for different purposes:

Strategy	Use Case	Benefits
Client separation	Agencies managing multiple clients	Isolated data and billing per client
Brand segmentation	Multi-brand enterprises	Focused campaign management per brand
Environment isolation	Development and testing	Protect production campaigns from testing
Regional separation	International operations	Localized domains and compliance per region

Important limitation: QR codes cannot be moved between workspaces or merged later. Consider your organizational structure carefully when creating workspaces.

API and webhook integration

API access and webhooks are scoped to workspace level:

• API tokens belong to specific workspaces
• Integrations can only access their workspace data
• Natural security perimeter for custom development
• No accidental cross-workspace data access

Security features

Multi-factor authentication (MFA):

• Admins can enforce MFA for all team members
• Applied workspace-wide for consistent security
• Important for sensitive campaigns and regulated industries

Complete data isolation:

• Zero data sharing between workspaces
• No accidental cross-organization access
• Critical for agencies managing multiple clients

Audit trails:

• Logs of member actions and permission changes
• Track system events for compliance
• Valuable for enterprises with regulatory requirements

Subscription and billing cycles

Usage cycles aligned with timezone:

• Monthly limits reset based on your workspace timezone (not UTC)
• Predictable billing aligned with business operations
• Plan campaign launches around usage cycle timing

What happens when you cancel:

• Workspace reverts to Free plan limitations
• Existing campaigns continue working
• Creation limits apply, advanced features unavailable

Scaling your workspace

Monitor these as you grow:

• Team member limits (upgrade before hitting constraints)
• Campaign volume and complexity trends
• API and webhook usage patterns
• Storage for analytics data and campaign history

Proactive planning prevents:

• Unexpected quota exhaustion during critical campaigns
• Disruption to collaboration workflows
• Limitations during peak periods

API automation for technical teams

Use the Linkbreakers API for programmatic workspace management:

Automate common tasks:

• Team member invitations and permission changes
• Usage monitoring and consumption tracking
• Settings configuration across environments
• Webhook and integration setup

Automated compliance and governance:

• Verify security settings programmatically
• Track usage patterns against policies
• Ensure configurations meet internal standards
• Reduce manual oversight for multiple workspaces

Frequently Asked Questions

How many workspaces can I create?

Each account can create multiple workspaces, but each workspace requires separate subscription management and team member limits apply individually to each workspace.

Can I move QR codes between workspaces?

QR codes cannot be moved between workspaces due to security and billing isolation. However, you can recreate similar campaigns in different workspaces using templates and bulk creation tools.

What happens to my workspace if I cancel my subscription?

Workspaces revert to free plan limitations when subscriptions are cancelled. Existing campaigns continue working, but creation limits apply and some advanced features become unavailable.

Can I merge multiple workspaces together?

Workspaces cannot be merged due to data isolation requirements. Consider your organizational structure carefully when creating multiple workspaces to avoid future consolidation needs.

How do I transfer workspace ownership to another team member?

Workspace ownership can be transferred through support requests. The new owner must have an existing account and accept the ownership transfer.

What's the difference between workspace roles?

Admin roles have full access including billing and member management. Tech roles have complete campaign access without billing permissions. Viewer roles provide read-only access to campaigns and analytics.

Can I customize workspace settings for different team members?

Workspace settings apply uniformly to all members. Role-based permissions control what features members can access, but settings like timezone and security policies affect everyone equally.

How does workspace billing work with team members?

Team member limits are based on workspace subscription level. Adding members beyond plan limits requires upgrading the workspace subscription, which applies to all members.

Can I use the same email address in multiple workspaces?

Yes, the same email address can be a member of multiple workspaces with different roles in each workspace. Each workspace membership is independent.

What data can I export from my workspace?

Workspace data including campaigns, analytics, and team member information can be exported through the dashboard or API. Export capabilities vary by subscription level and data type.

Limits and caveats

• Feature availability and limits can vary by plan and workspace setup.
• Results depend on correct implementation, attribution setup, and data quality controls.
• Regulatory and privacy obligations vary by jurisdiction and use case.